Well-Being Help Center
Benefits and Policies
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Federal Emergency Paid Sick Leave Act (EPSLA)
The Federal Emergency Paid Sick Leave Act (EPSLA) provides a new bank of up to 80 hours of paid time off for COVID-19-related absences, including personal illness, direction to quarantine, care for a quarantined individual whose care is the responsibility of the employee, and to provide child care due to school or day care closure.
Part-time and temporary employees, including student employees, are eligible for a prorated amount. EPSLA applies to faculty and staff on all campuses and in Michigan Medicine. This bank is in addition to the university’s COVID-19 emergency paid time off (COVID PTO) bank implemented on March 13.
EPSLA time should be used before other paid time off for qualifying absences. Once EPSLA is exhausted, employees should use one of the university’s existing paid time off banks as appropriate, including sick time pay or COVID-19 Paid Time Off as needed.
For most COVID-related scenarios, the 80-hour EPSLA bank (or prorated amount for part-time employees) is available through December 31, 2020. For employees who are unable to work remotely (temporary lack of work), EPSLA is only available as long as the State of Michigan’s “Stay Home, Stay Safe” executive order is in place (ended June 8, 2020).
Expanded Family and Medical Leave Act (E-FMLA)
The federal legislation also calls for an expanded paid time off benefit for employees who need to provide child care and cannot work remotely due to school closures and child care closures related to the COVID-19 pandemic.
Employees may use 80 hours (or a proportional amount for part-time and temporary staff) of paid time before accessing up to 10 additional weeks of paid time off at two-thirds the rate of pay. E-FMLA may be used intermittently with approval from the department.
Important items to know about when E-FMLA is/is not available:
There is a 30-day service requirement, and the benefit is not available to those on layoff, furlough or leave of absence. Total FMLA time available will be coordinated with other FMLA related absences.
If the school has decided to go part in-person and part virtual, or there is limited seating where the child has to do part virtual, EFMLA may be applied for the virtual time only.
If the school has decided to offer options to parents that allows 100% virtual or a variation of virtual/in person or full time in person, EFMLA will not be applied, since there is an option for full-time care available.
If the school has decided to go full-time in person, EFMLA will not be applied.
The E-FMLA benefit expires on December 31, 2020
Employees can use the new EPSLA time off hours to cover the first two weeks of absence, followed by Expanded FMLA, at which point the new timekeeping code “PFL” should be used.
Michigan Medicine employees must send the completed EFMLA request form to your department administrator and also fax to the Human Resources Solution Center at 734-936-9526. For more information, or questions, please contact the HR Solution Center at 734-647-5538 or visit the Michigan Medicine HR website.
U-M COVID-19 Paid Time Off
COVID-19 PTO FAQ (Last updated September 11, 2020)
COVID-19 Paid Time Off (COVID PTO) is a one-time bank of up to 80 hours, created on March 13 in response to the current COVID-19 pandemic. COVID PTO time can be used for COVID-19 absences, including personal illness, direction to quarantine, care for a quarantined family member, to provide child care due to school or day care closure, and temporary lack of work. Please note that as of June 17, employees who are idle due to a lack of work can no longer charge that effort to a federal award.
Part-time and temporary employees, including student employees, are eligible for a prorated amount. COVID PTO applies to faculty and staff on all campuses and in Michigan Medicine. Employees who take a temporary furlough will no longer be able to access the emergency COVID PTO bank. Employees hired after June 7, 2020 are not eligible.
COVID PTO is available until the employee exhausts their 80-hour bank (or prorated amount for part-time employees), or the university declares the situation is no longer an emergency and the COVID PTO bank ceases.
Michigan Medicine Additional 120 Hour Bank
An additional 120 hours, special-use PTO bank is available for full-time employees who need to isolate as a result of contracting COVID-19 while providing direct care for confirmed COVID-19 patients. This special bank of time is prorated for part time and temporary employees. Employees are also eligible for the COVID-19 PTO bank of 80 paid-time off hours. Please consult with your supervisor or human resources representative if you have questions about eligibility.
Leaves of Absence
A leave of absence is approved time off work. Leaves of absence can be granted for the following reasons: care for a newborn or newly adopted child, care for a seriously ill family member, employees’ personal medical condition, military service, education, government service, personal reasons, or long-term disability. For more information, visit the U-M Human Resources Leaves of Absence website.